🔥 Warm-Up (5 minutes)
- How are meetings usually scheduled at your workplace or school — by email, phone, or an app?
- What makes a meeting run efficiently, in your opinion?
📖 Key Vocabulary
| English | Type | Example Sentence |
|---|---|---|
| agenda | n. | Please review the agenda before the meeting. |
| postpone | v. | The meeting was postponed until next week. |
| reschedule | v. | Can we reschedule our call to Thursday? |
| minutes (of a meeting) | n. | I will take the minutes during the meeting. |
| attendee | n. | There were twelve attendees at the conference. |
| venue | n. | The venue for the workshop has been changed. |
| RSVP | v. | Please RSVP by Friday. |
| conference call | n. | We'll join the conference call at 3 p.m. |
| brief | v./adj. | Let me brief you on the project status. |
| follow up | phr. v. | I'll follow up with the client tomorrow. |
🧠 Grammar / Strategy Focus
TOEIC often tests the difference between "must / have to" (strong obligation), "should" (recommendation), and "don't have to" (no obligation — different from "must not," which means prohibition). "Must" is common in written rules; "have to" is common in spoken or general obligation. "Need to" is a softer, practical necessity.
✏️ Part 5 Practice
Incomplete Sentences
📝 Part 6 Practice
Text Completion (Notice: Monthly Staff Meeting)
The monthly staff meeting (1) take place this Thursday at 2 p.m. in the main conference room. All department heads (2) attend, as budget planning for next quarter will be discussed. If you are unable to attend, please (3) your assistant. Meeting minutes (4) to all staff by email within two days.
📰 Part 7 Practice
Reading Comprehension
Effective meetings begin with a clear agenda distributed at least one day in advance. The agenda should list the topics to be discussed, the time allotted for each, and the name of the person responsible for leading that item. During the meeting, one attendee should be assigned to take minutes, noting key decisions and action items. At the end of the meeting, the leader should summarize what was agreed upon and confirm deadlines. Riverbend Solutions recently introduced a new rule: meetings without a written agenda will be automatically rescheduled. Since the policy began in March, the average meeting length at the company has dropped from 75 minutes to 45 minutes, and employees report that meetings feel more productive.
🎧 Listening Practice
Conversation (Part 3 style)
Teacher: read the script aloud twice (or record it) at natural speed, then ask students the questions below.
Woman: Do you have the agenda for tomorrow's budget meeting? I still haven't received it.
Man: Sorry about that — I'm finishing it now. I'll send it to you by the end of the day.
Woman: No problem. Also, could we move the meeting to 3 p.m. instead of 2? I have a call that might run late.
Man: Sure, that should be fine. I'll check with the others and confirm the new time by email.
Woman: Great, thanks. And can you make sure the finance team is on the invite this time? They were left off last month.